5 Simple Steps to Systemize Your Business Today

If you’re like most business owners, particularly if you’re just starting out, you know how tough it can be to keep everything on track.

Fortunately, there are a few things you can do to make things easier on yourself – and increase your revenue while you’re at it. Using the right systems (and sticking to them) can help your business thrive. This guide explains how you can sail through business systemization and get your time back.

5 Simple Steps to Systemize Your Business Today

The fact is that without systems in place, your business is not running as efficiently as it could. That means you’re losing time and money – and if you’d like your business to grow, systems are essential. With the right systems in place, everything’s simplified, from daily tasks to major operations.

When you systemize your business, you can ensure that everyone on your team knows what to do and how to do it – and how to get things done right. That builds confidence between you and your employees, and it puts in place a model that helps your company perform its best all the time. Even better, you have room for growth because there are systems in place for you and your employees to rely on.

Henry Ford created a well-known example of systemizing. When his Model-T first entered production, it took 12 hours for workers to put one together – but Ford came up with the assembly line, giving each person one job. He created a system that took that 12-hour production time down to just 93 minutes. And hand-in-hand with Ford’s ability to mass-produce Model-T cars: Increased profits with even more growth potential.

Ready to stop holding your company back? Check out these five steps to start systemizing your business right now:

  1. Evaluate your current processes
  2. Document inefficiencies
  3. Find the right tools
  4. Onboard your team
  5. Get professional help

Here’s a closer look at each.

Step 1 to Systemize Your Business - Evaluate Your Current Processes

Step #1 to Systemizing Your Business: Evaluate Your Current Processes

There’s a good chance that, as a business owner, you’re already pretty pressed for time. However, there’s no time like the present to evaluate what’s going wrong. The sooner you correct a problem, the more time you have to bounce back from it.

Start evaluating all your current processes, from the simplest tasks to the most complex. Consider:

  • How you keep track of clients
  • What you do to keep up with projects and deadlines
  • How your invoicing works
  • How accounts payable works
  • The ways in which you communicate with employees
  • What you do for legal and related processes
  • How you delegate work
  • How you keep employees on track

Step 2 to Systemize Your Business - Document Inefficiencies

Step #2 to Systemizing Your Business: Document Inefficiencies

Be completely honest with yourself and document all the inefficiencies in the process as you currently use. You can’t correct things if you can’t look at them objectively. If you have a hard time keeping up with your clients, answering emails, juggling leads, for communicating with your employees, you need to know that your business can’t grow until you streamline those processes. Likewise, if your workers have a hard time staying on task, keeping up with their own deadlines or turning in work, you need to look at these issues frankly so you can address them properly.

Step 3 to Systemize Your Business - Find the Right Tools

Step #3 to Systemizing Your Business: Find the Right Tools

Depending on the inefficiencies you find in your evaluation process, you may need to implement a variety of tools to help streamline your processes. For example, if you have difficulty keeping teams on task and performing the appropriate amount of work, organizational boards such as Trello or Teamwork may help. If you have trouble scheduling appointments, an easy-to-use scheduling app such as Calendly may help, and if you have difficulty getting your teams to work together (or your employees or contractors to work with you), something like Google Workspace may be in order.

Step 4 to Systemize Your Business - Onboard Your Team

Step #4 to Systemizing Your Business: Onboard Your Team

Introducing change to your workplace can be difficult, but it’s absolutely essential if your processes are currently inefficient. That means getting your team on board. Depending on the tools you’ve chosen to use to streamline your business, you may offer paid classes or incentives for people to learn the systems on their own. Only you know your workplace culture, so you’ll be the best decision-maker when it comes to onboarding your team.

Step 5 to Systemize Your Business - Get Professional Help

Step #5 to Systemizing Your Business: Get Professional Help

If this all sounds overwhelming, that’s okay – it’s a lot to take in. However, when you consider how much you’re losing due to inefficient, ineffective processes, it’s an effort well worth undertaking as soon as you possibly can.

But the good news is that you don’t have to do it alone. You can work with a rockstar virtual assistant on a regular basis or have a one-time business system setup consultation that puts you on the right path – it’s totally up to you.

Do You Need Help Getting Your Business On Track?

If you could use a little help getting your business on track, WGSD Virtual Assistant Services is here for you. Let’s talk during a discovery call to find out whether we’re a good fit. If it’s easier, fill out the form below and we’ll get back to you as soon as we can.

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